Applies to: RollMaster (RM) Core
Use this article as a reference for the Vendor Invoice Report, including generating vendor invoice listings from Special Functions, applying filters and sort options, selecting date ranges, and printing or exporting vendor purchase data for rebate tracking and reporting purposes.
Does Not Cover: Accounts Payable transaction entry or processing, invoice creation or editing, purchase order processing, Vendor Maintenance setup, or Catalog Maintenance updates.
Menu Path: Special Functions > Vendor Invoice Report
For other Inventory Control programs, refer to the Special Functions module documentation.
This module and report are useful for tracking rebates. As Vendor Invoices are entered in the system through the Accounts Payable Open Item Maintenance module and approved via the Review P.O. History feature, the product purchase data is sent to this module so that reports can be printed to track those purchases. This report can be sorted By Vendor so you can create a report to view all product purchases for a particular Vendor or all Vendors. When you enter the Vendor Invoice Report module, the screen will appear as follows:
The settings in the screenshot above are the default settings. In order to customize the report, you can select applicable fields. The Activity Date fields allow you to enter a Beginning and Ending Activity Date Range for the report. Whether or not you use any of the other sort options, you should at least set a date range via this option. At the Vendor fields, use this feature to print for a single Vendor or range of Vendors; otherwise leave it unselected to print for ALL Vendors. The Vendor Type fields can only be used if this has been set up in the Vendor Maintenance module for all Vendors. Use the dropdown arrows to make your selections
The P.O. Number fields allow you to view data for a single P.O. or a range of P.O’s. The Invoice Number fields allow you to view data for a single Invoice or a range of Invoices. The Product Code field allows you to select a specific Product Code, and the Style fields allow you to view data for a single Style or range of Styles. The Manufacturer fields allow you to sort this report by Manufacturer. This field is tied directly to the Manufacturer field in the Catalog Maintenance module. The Yarn Type field is tied to the Yarn Type field in the Catalog Maintenance module. You can only select and print for one Yarn Type at a time.
When you have pre-set all options, click on the Print option. This report can also be exported to Excel.