Applies to: RollMaster (RM) Core
Use this article to print and clear the Invoice Register. The Invoice Register is a critical accounting report that summarizes all Invoices, Credit Memos, and Progress Bills processed since the last register was cleared and creates Operating Journal activity.
Does Not Cover: Viewing previously cleared Invoice Registers.
Menu Path: Sales Processing > Reports 1 > Invoice Register
For information on viewing previously cleared Invoice Registers, refer to the Invoice Register History documentation. For other Sales Processing programs, refer to the Sales Processing module documentation.
This report should be run daily—if your store has more than one Branch, an Invoice Register should be printed for each. It is an accounting of all Invoices/Credit Memos/ Progress Bills that were processed in the system since the last Invoice Register was printed. It will list the Invoices in numerical order, along with the Job Number, Customer Name, and Salesperson ID. It will then break down the material totals, labor totals, special charge totals and sales tax totals, followed by the total invoice amount, the gross profit on the invoice, and finally the gross margin. The bottom of the report will show an Invoice count along with column totals for the categories mentioned above. If there is an asterisk to the right of the Sales Tax column, this denotes a Contract tax job and it means that tax is being charged on the cost of the material, not the sale. When you print and clear an Invoice Register, the system creates the Sales Journal, which in turn updates the General Ledger in the system. It is a crucial accounting procedure in the RollMaster System. When you enter this module, an Invoice Register screen will appear as follows:
The Branch field defaults to the current Branch. Use the drop-down menu to select another Branch, or you can choose to print for All Branches. Click the Print button when you have made your selection. The report will begin printing and the system will prompt the following:
The only reason to click No at this prompt is if the report was jumbled up in the printer and you didn’t get a readable copy. The system will not clear the Register and you will be able to print another copy. If the report printed okay, click the Yes button to clear the Register, and the system will return the cursor to the Branch selection box.