Edit Terms on A/P Invoices
A new Edit Terms button has been added to the Invoice Inquiry screen in Open Item Maintenance. This programming was completed in response to the mills offering extended terms on a temporary basis, but will continue to be available moving forward. This applies to any existing unpaid Invoice from the All Invoices menu option. When you highlight an applicable Invoice and click the Invoice Inquiry button at the bottom, you will now see a new Edit Terms button at the top of the screen as follows:
When you click on this button, a Terms Update box will appear as follows:
From this box, you can enter in and change any of the Terms field, though it is primarily the Net field that has been impacted by recent events. When a new Date is entered, tab through until the Accept button is highlighted and be sure to click it to save the change. As a part of this automated process, the system will write an Invoice Note with a comment that states **TERMS UPDATED** along with the User ID and Time Stamp on the comment. When you exit out of the Invoice Inquiry screen and enter back, you will see an “*” in the Notes button for that Invoice. This note will always appear on the 2nd line of this screen unless Notes already exist, and then it will appear on the next available blank line.