This module was developed for stores that primarily sell special order goods and are not a large stocking dealer. This report will not show costs until a Vendor Invoice is entered in the system through the A/P Open Item Maintenance module. In order to use this module, the option to enable it must be turned on in the System Control Maintenance module. If the control is not enabled, when you enter the screen, the following message will appear: System Control Option: “J/C Detail Questions in A/P”, Not Enabled. If this is the case, you will need to refer to the System Maintenance section of the manual for instructions on enabling this option or get assistance from our support department.
Before using this feature, you need to be aware of the following: First, any material assigned to a Job that is a part of your Beginning Inventory will not come up in this module. And second, if a Vendor Invoice contains costs for more than one Job, you can only tie the Invoice to one Job. However, you can break the Invoice down by Job and enter a portion at a time so that only those costs relating to each Job are sent to this module.
Once costs have been updated in the system through the Review P.O. History feature, the Costs By Source View/Print module will allow you to view those costs on the screen job by job. You can then print various reports detailing the breakdown of that information. These reports can be printed by customer, by date, by job number, by job type, and by salesperson.
If this feature is enabled, when you enter this module the following screen will appear:
To view the costs of a job on screen, hit enter at the View Job option. Enter the Job Number you wish to look at and hit enter again. The following screen will appear:
The Source (Src.) column displays where the cost information came from. In this example, AP stands for the Accounts Payable Open Item Maintenance module, and PR stands for the Installation System Installer Payroll Register. The Period column displays which accounting period the costs were entered in. The Date column displays the date the costs were entered into the system—the first four digits are the year, the next two are the month, and the last two are the day. The Po.Num. column displays the purchase order number tied to these costs. (The 99 indicates that the option to tie the Vendor Invoice to the original PO was skipped in the A/P Open Item Maintenance module.) The Reference/Comment column displays the Vendor name. The Amount column displays the cost for each line.
To print a report, you can set print parameters by selecting any of the “By” options. You will then arrow down to the Print option and hit enter.