Using a Credit Card to Pay a Material Vendor When paying for inventory with a credit card, the processing is similar to processing the item with an electronic payment i.e. EFT – ACH or EFT – Wire payment. There are two steps: Entering the Invoice in A/P Open Item Maintenance to perform the PO Review for the inventory items, and processing the item for payment using the Credit Card.
Enter the A/P Item and perform the PO Review
Navigate to Accounts Payable/Open Item Maintenance
Enter the Vendor ID or select the Vendor ID with the lookup feature
Enter a Manual Invoice
Enter the Invoice Item
Enter the Invoice Date
Enter the PO number
Enter the Current, Beginning, and Merchandise Amounts
Enter the Terms due date and any discounts, as applicable
Enter the Reference, optional
Enter the G/L coding
Click Accept when all info is updated
Select No to not “Process the Item for Payment?”
Exit out of the A/P Open Item Maintenance Screen
Processing the A/P Invoice with an Electronic payment method using the Credit Card
Navigate to Accounts Payable/Hand Check/Void Check Processing
Select the Vendor ID
Change the toggle for the payment method from the Default – Hand Check to Debit/Credit Card
Select the Account from the drop down menu - change the default from the Checking Bank Acct to the Credit Card Account
Verify and select the valid Posting Period and Check Date to process the credit card transaction
Highlight the Item number for payment and double click the Item number to select for payment
In the Edit Payment box, Verify the Payment Amount and Discount Amount, if applicable
Select Save
Click the Process Check Button
The system will prompt with a Check Processed Prompt, Select OK to continue
Exit out of the Hand Check/Void Check Processing screen
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