The Enhanced Cost feature in BMS is designed to track freight and other non-material costs and the corresponding individual invoices in the Purchase Order and Accounts Payable Open Item Maintenance modules. It should not be confused with the Freight Allocation feature, though it does piggyback on that functionality. Not all BMS clients will want to utilize this feature, so a BMS Team Member must turn it on within Company Control 4 after discussing what costs need to be setup. Once complete, these cost items cannot be changed, only disabled. This document can help familiarize those interested with the key benefits before implementation.
There are two main benefits of this feature. The first is that it allows you to create up to three additional non-material cost items, in addition to freight, that are entirely customizable. The second is that the Enhanced Cost feature allows for tracking more than one Invoice on a PO based on how many new categories, up to 3, have been created, along with the main Freight Invoice. During the initial setup process, you must define each additional cost item (1 thru 3) and then determine whether it should be grouped with material or freight cost when viewing the inventory item.
Some examples of these additional or enhanced costs include Brokerage fees, Sales Tax, Other Freight, Duties, etc. Caution: Once these three additional categories have been created by a BMS Team Member and the material or freight grouping designation set, you can only disable each cost item.
In Inventory Maintenance, you can now look up all applicable Invoices related to the material. The Receiving Report A/P Not Invoiced will break down all costs entered and track up to five amounts per item, meaning you can see all Enhanced Costs. They will fall off as the Invoices are approved in A/P. These Invoices will also be viewable in the PO History tab screen.