Default Memo Line on Purchase Orders This article will go over Default options for the Memo line on the system Purchase Order.
The Company Control 1 option appears as follows: Prompt Memo In P.O. Thru Order
There are four possible options with this feature. If this control is set to "N" for no, the Memo field in the PO screen will remain blank. If set to "Y" for yes, the system will automatically fill in the Memo field with the Job Number and first Address line of the Ship To or Job Location box when a PO is created from within Order Entry. Once created, the information in the Memo field will appear in the Purchase Orders program, as well as print out on the PO, and display on the Open P.O. Report. If you add multiple lines to a PO, this option will work on each line.
If you type an "S" at this control, the system will prompt the Job Location Addr1 and Addr2 data in the Memo field on PO's created from Job Lines. This is so that jobs with Lot or Apartment #'s will appear on each line of a PO automatically. Currently this control option will display up to 20 characters of the Addr1 line and up to 9 characters of the Addr2 line.
The final option is to set this control to "C" for Customer Name and Job. This means that in the Memo field, the system will automatically display the Customer Name and the Job Number.
On the Graphical printed Purchase Order, if the Memo line wraps, you can delete the blank spaces. You can also use the Line Reference for the Sidemark info.
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