Applies to: RollMaster (RM) Core
Menu path: Owner Functions > Billed vs. Unbilled From JC (Owner's)
This module works almost identically to the Detailed JC View/Print module located in the Job Cost Menu. The only difference is that this version will break out and display any Overhead and Overbill costs, as well as provide owners/managers with a true picture of job cost on a job-by-job basis. This module provides line-by-line cost, sale, profit and margin information, similar to the View Job Cost module, but does not require material to be assigned to a line. Additionally, the module will print a detailed job cost report on any job in the system, whether open or closed. The job cost data on the report combines data that previously had to be viewed from several different areas of the system, which makes it an incredible tool, especially for large commercial dealers. Everything you need to see as an owner or manager on each job has been combined together on one page of this report.
The Budget data displays Actual Costs, the original Budget Amount that was set once the initial lines items were added, and the Difference between the two. You can also see the Salesperson Commission amount, including the Commission Base and the Percentage. That data is followed by all the totals on the job, such as line totals, tax, the total sale, profit and margin, along with any information on the invoice, if one has been created. The end of the report lists each line on the job with the corresponding cost, sale, profit, and margin. On any labor lines where labor has been posted in the system, the Installer ID will also display along with his rate, total paid to date, and any quantity remaining to be paid.
When you enter this module, the system will prompt the following: Please Enter Job Number, or (F1) to Look-Up. Type in the Job Number or use the F1 key to perform a look-up by Customer ID. Once you have selected a job, the system will display all the lines on the job, whether inventory is assigned or not. The Cost Review screen will appear as follows:
Material does not have to be assigned on a job line in order for it to display in this screen. When material lines are first entered, the costs are read from Catalog Maintenance; material costs are subsequently updated from Purchase Orders, Receiving Inventory, and then bill posting in Accounts Payable.
Labor costs are read from the catalog and are then updated in Job Labor Mtc./Installer Payments if applicable. In addition to viewing the Overbill, Sale, Profit, and Margin on each order line, there are two additional functions you can perform from this screen. If you wish to view the customer’s account information, simply type a “C” and the system will pull up the Customer Invoice Credit Lookup Screen from the Customer Status Inquiry module for this customer. If you type a “P” for Print Job, the system will produce a single page Complete Job Cost report, explained at the beginning of this section. Only the first Invoice number and date will display on this report, but the Current Balance is continually updated through the Post Customer Payments module. The following is an example of that report: